The Salsa Center Reopening COVID-19 Guidelines
1. Continue telework where possible. The Salsa Center should and will operate via phone or Internet to the greatest extent practicable. Employees who are able to perform their job duties via telework (phone or Internet) must continue to telework.
2. The Salsa Center has implemented a phased return to work, including generous telework, sick leave, and family leave policies for those employees who are not able to come into work due to illness, taking care of a family member(s), or lack of childcare options.
3. The Salsa Center will enforce social distancing to the greatest extent practicable, that employees who are not able to telework and must be physically present at the office remain a minimum of six (6) feet away from all other employees and customers unless closer interaction is absolutely required to perform their job duties (e.g., health care examinations).
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Limited Class Sizes: 8-9 students per Dance/fitness class.
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Students will perform their individual activities in 6 ’x 7’ marked & numbered areas where a maximized Social Distancing can be achieved. 6ft distance will be maintained between each student in all directions. Couples will use 2 of these areas until the limit of 10 people gathering is increased.
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Traffic inside the studio must be performed in an organized matter. If a person is present in the restroom area regardless of the sex, the next person to use the restroom must wait for her/his return in order to access the restroom area in order to avoid crossing paths as much as we can. It is our civic and social duty to respect social distancing.
4. Limit face-to-face interaction. The Salsa Center will ensure that employees minimize face-to-face contact with one another and with customers to the greatest extent practicable. Meetings should be conducted via telephone or the Internet if possible.
5. Universal masks and any other necessary PPE. Universal Employee Masks: Businesses, organizations, and entities must ensure, to the greatest extent practicable, that their employees, volunteers, and contractors wear a cloth mask (a surgical or N95 mask is not required). The Salsa Center will not require an employee/volunteer/contractor to wear a mask when masking would create a serious health or safety hazard to the employee/volunteer/contractor, when the employee/volunteer/contractor is working alone in an enclosed space, or when the employee/volunteer/contractor is working alone in an area with more than six (6) feet of social distancing. The Salsa Center will provide PPE at no cost to employees and will offer instruction on the proper use of masks and PPE.
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Teachers might perform their activities wearing a mask or a face shield in the teaching designated area that will be at least 12’ away from others. Not using the mask or face shield might be taken into consideration due to the existent distance that will cover at least twice (two times) Social Distancing guidelines.
CDC guidelines on proper use of PPE can be found at https://www.cdc.gov/coronavirus/2019-ncov/hcp/using-ppe.html
Encourage Customers to wear Mask: The Salsa Center will encourage customers to wear masks, which The Salsa Center will provide. The Salsa Center will refuse to serve any customer who is not wearing a mask.
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The Salsa Center will provide a Sanitized Washable and Reusable Cotton Mask as a courtesy for those who forgot or don’t have one. Masks should be returned to a designated recycle bin for sanitation.
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Regular Activated Carbon Filter Disposable Surgical Face Mask might be offered if someone is allergic to fabrics.
Access To Gloves: The Salsa Center will ensure that employees whose job duties include touching items often touched by others (e.g., credit cards/cash, paper, computers) wear gloves that are regularly replaced. The Salsa Center will also follow the applicable CDC, OSHA, or other federal guidelines relating to gloves.
6. Adequate Hand Sanitizer and Encouraging Hand Washing. The Salsa Center will supply adequate hand sanitizer (60% alcohol content or higher) for both employees and customers and ensure that it is made available near high-traffic and high-touch areas (e.g., doors or door handles). The Salsa Center will also encourage routine and consistent hand washing for employees and customers.
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Automatic (touchless) induction hand sterilizer 80% alcohol spray sterilizer will be available in the lobby area.
7. Restrict Common Areas. The Salsa Center will, to the greatest extent practicable, will restrict common areas such as lobbies, waiting rooms, break rooms, smoking areas, lunchrooms, and concession areas to maximize social distancing and reduce congregating.
8. Proper sanitation. The Salsa Center will sanitize frequently touched surfaces and areas (e.g., doorknobs, credit card machines, shared computers) in accordance with CDC guidelines. When The Salsa Center has identified an employee who has COVID-19 or the associated symptoms, it will immediately restrict access to contaminated areas and post signage and adequately clean impacted areas. Any contaminated area should be off-limits to all but essential personnel for a minimum of 24 hours if practicable.
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Cleaning and Disinfecting will be performed in between classes. Common areas and frequently touched surfaces will be wiped down.
9. Conduct daily temperature/health checks. The Salsa Center will require employees and customers to undergo daily temperature and health checks; these checks may be either self-administered or administered by the entities prior to workplace entry. Self-administered temperature and health checks may be performed at home. Employees who have a fever and/or any symptoms of COVID-19 should be directed to their health care provider to be tested and then instructed to quarantine at home as soon as any illness is detected. This includes employees that passed a temperature and health check prior to reporting to work but became ill during the course of the day. Guidance on COVID-19 symptoms and how to conduct temperature and health checks can be found in the Health Requirements and Temperature Checks section below.
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All personnel that enters the facility will have their temperature checked daily with an Infrared Thermometer Non-contact Measuring Forehead Temperature Gauge.
10. Create a testing plan. The Salsa Center will ensure that any employee with COVID-19 symptoms is tested by a health care provider for COVID-19 within 36 hours. The Salsa Center will ensure that employees are trained on how to isolate individuals with suspected or confirmed COVID19 and how to report possible cases. If an employee tests positive, the entities must immediately notify the local public health department.
11. Make special accommodations. The Salsa Center will, to the greatest extent practicable, make special accommodations for employees and customers at higher risk for severe illness. Individuals in these high-risk categories have been identified by the Centers for Disease Control and Prevention – further information is available at https://www.cdc.gov/coronavirus/2019-ncov/faq.html#Higher-Risk.
12. Designate a “Healthy at Work” Officer. The Salsa Center will ensure that an employee is designated as its Healthy at Work Officer. Abel Reyes will be responsible for the entity’s compliance with this guidance and any other guidance provided. The Salsa Center will allow for employees to identify and communicate potential improvements and/or concerns to the Healthy at Work designated Officer or management.
13. Educate and Train Employees. The Salsa Center will educate and train all individuals, including employees, temporary employees, contractors, vendors, customers, etc., regarding the Healthy at Work protocols. This training must be offered during scheduled work times at no cost to the employee.
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Clean up after the use of any electronic device (tablets, phones, mixers, laptops, tv, speakers, Point of Sales, etc). The last person that uses any electronic device must clean it with the provided Swab/Pad 70% Isopropyl Alcohol.
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All personnel that enters the facility will have their temperature checked daily with an Infrared Thermometer Non-contact Measuring Forehead Temperature Gauge.
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Cleaning and Disinfecting will be performed daily in between classes. Common areas and frequently touched surfaces will be wiped down.
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Teachers might perform their activities wearing a mask or a face shield in the teaching designated area that will be at least 12’ away from others. Not using the mask or face shield might be taken into consideration due to the existent distance that will cover at least twice ( two times) Social Distancing guidelines.
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The Salsa Center will provide a Sanitized Washable and Reusable Cotton Mask as a courtesy for those who forgot or don’t have one. Masks should be returned to a designated recycle bin for sanitation.
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Regular Activated Carbon Filter Disposable Surgical Face Mask might be offered if someone is allergic to fabrics.
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Disposable Gloves Medical Grade will be available if needed.
14. Contact Notification Responsibilities. The Salsa Center will be prepared to assist public health officials if an employee tests positive or becomes exposed to COVID-19. This assistance includes, but is not limited to, providing the employee’s work schedule, workstation, hours or shifts worked, when the employee was potentially exposed, and the names and contact information of any other employee or other party exposed to the virus.
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Thank you for your consideration,
Reena and Abel Reyes
If The Salsa Center fails to comply with this guidance, it can be reported to KYSAFER at 833-KYSAFER or kysafer.ky.gov. VERSION 1.0 Effective May 11, 2020
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Healthy at Work (Team Kentucky)
VERSION 1.0 – Effective June 1, 2020
Requirements for Fitness Centers
In addition to the Healthy at Work Minimum Requirements, fitness centers must meet the requirements below in order to reopen and remain open:
Social Distancing Requirements for Fitness Centers
• Fitness centers must limit the number of visitors present at their facility to a maximum of 33% of occupancy, not including employees. The facility or business should develop an organized scheduling system to minimize interactions between visitors and allows employees to sanitize commonly touched surfaces between visitors.
• Fitness centers must eliminate child services and use of child play areas.
• Fitness center must ensure all stationary fitness equipment (including, but not limited to treadmills, benches, platforms, power racks, machine-weights, elliptical) is spaced at minimum six (6) feet apart, as measured from the main operation of the specific piece of equipment, in order to ensure social distancing. Alternatively, they can close pieces of equipment to ensure six (6) feet of distance between active machines.
• Fitness centers must significantly adjust indoor, in-person group fitness classes. Fitness centers are encouraged to provide remote group classes where customers are separated by ten (10) feet or more. Individual or group outdoor fitness classes are also encouraged. Fitness centers holding outdoor fitness classes must follow the Healthy at Work Guidelines for Groups of 10 People or Fewer for those classes. Fitness centers should encourage customers participating in class training, do not arrive more than ten (10) minutes prior to class.
• Fitness centers must eliminate use of saunas and steam rooms where infectious particles can be re-aerosolized.
• Fitness centers must eliminate “lost and found” bins.
• Fitness centers should discourage customers from exercising in groups.
• Fitness centers should encourage customers to bring their personal mats, bands, and other equipment as appropriate.
• Fitness centers should discontinue use of water fountains to the greatest extent practicable. Fitness centers should encourage customers to bring their own water bottles.
• Fitness centers should eliminate vending stations.
• Fitness centers must eliminate use of high-contact sports/team sports areas (e.g. basketball courts, football fields, and soccer fields) until such time as requirements/guidance are issued for those activities.
• Fitness centers containing aquatic centers must follow the Healthy at Work Requirements for Aquatic Centers.
• Fitness centers should, to the greatest extent practicable, close snack bars and dining areas. If a fitness center continues to operate a snack bar or dining area or allow one to operate on its premises, it must follow the Healthy at Work Requirements for Restaurants.
• Fitness centers should provide services and conduct business via phone or Internet to the greatest extent practicable. Any employees who are currently able to perform their job duties via telework (e.g., accounting staff) should continue to telework.
• Fitness centers should eliminate the use of any waiting areas, and to the extent practicable, provide services by appointment only and communicate by phone or text when the visitor may enter the facility. These facilities or businesses must ensure visitors do not congregate in or around the premises before, during or after their visit.
• Fitness centers should, to the greatest extent practicable, modify traffic flow to minimize contacts between employees and visitors.
• Fitness centers should ensure employees use digital files rather than paper formats (e.g., documentation, invoices, inspections, forms, agendas) to the greatest extent practicable.
• Fitness centers should communicate with customers and receive payments through contactless payment options (e.g., phone or Internet), to the greatest extent practicable. For those facilities or businesses that cannot use contactless payments, the facility or business should install floor or wall decals for cashier queuing areas to mark safe waiting distances of a six (6) feet minimums.
• Fitness centers should discourage employees from sharing phones, desks, workstations, handhelds/wearables, or other work tools and equipment to the greatest extent practicable.
• Fitness centers must ensure that controls are established to ensure social distancing in locker rooms, including disabling lockers to enforce six (6) feet of social distancing. Fitness centers should discourage use of locker rooms or consider measures to socially distance customers (e.g. closing every other locker or groups of lockers in order to space out usage) and sanitize frequently.
• Fitness centers must discontinue use of public seating areas to the greatest extent practicable.
• Fitness centers must ensure limited use of restroom facilities users at any one time based on the facility size and current social distancing guidelines. Cleaning and Disinfecting Requirements for Fitness Center
• Fitness centers should ensure that their facilities, including locker rooms, common areas, break rooms and restrooms are properly cleaned and ventilated. Fitness centers are encouraged to open exterior doors and windows to increase ventilation.
• Fitness centers should provide hand sanitizer, handwashing facilities, tissues and waste baskets in convenient locations to the greatest extent practicable.
• Fitness centers must encourage visitors to properly wash their hands when they arrive at the facility. If visitors refuse to properly wash their hands, the facility or business may refuse access to the facility.
• Fitness centers should establish a policy as to whether to serve customers who do not adhere to the business’s policy on requiring adherence to CDC guidelines.
• Fitness centers making restrooms or locker rooms available must ensure restrooms frequently touched surfaces are appropriately disinfected after each use (e.g., door knobs and handles). Fitness center customers may shower at the facility only if the facility or business can routinely adequately clean and sanitize the showers and locker rooms between visitors.
• Fitness centers should ensure disinfecting wipes or other disinfectants are available at shared equipment. Fitness centers should discourage customers from sharing towels or equipment that has not been properly disinfected.
• Fitness centers should encourage customers to wipe down equipment with disinfecting wipes immediately before and after use.
• Fitness centers must ensure cleaning and sanitation of frequently touched surfaces with appropriate disinfectants. Areas with frequently touched surfaces include changing/fitting rooms, doors, PIN pads, and common areas. Appropriate disinfectants include EPA registered household disinfectants, diluted household bleach solution, and alcohol solutions containing at least 60% alcohol.
• Fitness centers must establish a cleaning and disinfecting process that follows CDC guidelines when any individual is identified, suspected, or confirmed COVID-19 case.
• Fitness centers should ensure employees do not use cleaning procedures that could reaerosolize infectious particles. This includes, but is not limited to, avoiding practices such as dry sweeping or use of high-pressure streams of air, water, or cleaning chemicals.
• Fitness centers should encourage visitors to touch only those retail items or products they intend to buy.
• Fitness centers should ensure any retail items or products that are touched by visitors but not purchased are set aside and appropriately cleaned prior to returning to sales shelves. Businesses should refer to CDC cleaning guidelines for guidance. Personal Protective Equipment (PPE) Requirements
• Fitness centers must ensure appropriate face coverings and other personal protective equipment (PPE) are used by employees so long as such use does not jeopardize the employees’ health or safety.
• Fitness centers must ensure their employees wear face masks for any interactions between visitors and co-workers or while in common travel areas of the business (e.g., aisles, hallways, stock rooms, breakrooms, bathrooms, entries and exits). Employees are not required to wear face masks while alone in personal offices or if doing so would pose a serious threat to their health or safety.
• Fitness centers should ensure all visitors wear face masks while in the facility. Swimmers should wear a face mask until they are entering the pool, and should wear the mask after exiting the pool. Fitness centers should make masks available for visitors, however visitors may bring and use their own face mask. If visitors, suppliers or vendors refuse to wear masks, the facility or business may refuse those individuals entrance to the facility.
• Fitness centers should establish a policy as to whether to serve visitors who do not adhere to the business’s policy to adhere to CDC guidelines.
• Fitness centers must ensure employees use gloves, along with any PPE normally used for routine job tasks, when cleaning equipment, workspaces, and high-touch areas of the business.
• Fitness centers must ensure gloves are available to employees engaging in high-touch activity to the greatest extent practicable provided that they do not create additional hazards while being worn.
• Fitness centers must ensure employees wear gloves while handling products during shipping and receiving. Training and Safety Requirements
• Fitness centers must train employees to properly dispose of or disinfect PPE, inspect PPE for damage, maintain PPE, and the limitations of PPE.
• Fitness centers must train employees to use PPE. This training includes: when to use PPE; what PPE is necessary; and how to properly put on, use, and remove PPE.
• Fitness Center must establish log-in procedures for members/clients, and maintain that information for potential contact notification.
• Fitness centers must place conspicuous signage at entrances and throughout the store alerting staff and customers to the required occupancy limits, six feet of physical distance, and policy on face masks or face coverings. Signage should inform employees and customers about good hygiene and new practices.
• Fitness centers should, to the greatest extent practicable, implement hours where service can be safely provided to customers at higher risk for severe illness per CDC guidelines. These guidelines are available at: https://www.cdc.gov/coronavirus/2019- ncov/faq.html#Higher-Risk
• Fitness centers should ensure employees are informed that they may identify and communicate potential improvements and/or concerns in order to reduce potential risk of exposure at the workplace. All education and training must be communicated in the language best understood by the individual receiving the education and training.
If The Salsa Center fails to comply with KY local guidance, it can be reported to
KYSAFER at 833-KYSAFER or kysafer.ky.gov.